Using Cloud Storage At Your Workplace: Do’s and Don’ts
Cloud storage is fast becoming a way of life as more and more professions demand that you be connected to your work at all times from all places. If you wish to access work data from your mobile device, personal notebook or home computer, storing it on a cloud is probably the best option.
What you don’t know is that you may be exposing your company’s data to leaks and breaches by using these services. In some extreme cases, it may even be against company policy to share your files with a third-party cloud storage provider. But then again, what option do you have? Here are some Do’s and Don’ts you should keep in mind if you are using cloud storage at your workplace.
Using Cloud Storage At Your Workplace | Do’s and Don’ts
Do check with your IT manager regarding the company’s information-sharing policy and whether there is a framework for using cloud storage like Google drive, iCloud, etc. A lot of companies, like IBM, are encouraging BYOD nowadays.
Don’t use the same password for your work email and your cloud storage account. Someone that hacks your cloud storage account could do grave damage if they figure out that you have the same password for several work accounts.
Do find resources for backup and storage that are employer-approved. Your company may have a private cloud or an offline storage site. If they don’t, then that might be good grounds for you to say that you can’t access work from home!
Don’t forward your work email to a personal email ID without prior permission. Some company email hosts may block this internally, but even if they don’t it doesn’t mean that it is acceptable policy.
Do use a hybrid backup and storage system. Even if your company has no guidelines about cloud computing, use your own discretion. Put only the least sensitive data on clouds, while saving out-of-bounds information on your company’s backup infrastructure.